How to Protect Confidential Documents for Boards

最后更新于：2024-05-20 20:49:16

Board members are able to access sensitive information as part of their fiduciary obligations. This information must be kept private. Board members must be able discuss sensitive information without fear it could be leaked.

To reduce the risk of leaks, boards could adopt a range of robust security measures including restricting access to sharing, stopping sharing, encryption of documents and backing them up. They can also make use of an online management system for boards that provides granular control over documents to block unauthorized printing or downloading, and also screen shots. It also provides an audit why use virtual data rooms trail that details users’ activities from page level.

A well-drafted board confidentiality policy will also help in ensuring confidentiality of board members since it clearly communicates to directors the obligations they have and establishes a culture which views leaking as dishonourable and unprofessional behavior. The chairman or the director in charge can provide the policy to new directors before they are appointed as well as to current directors prior to their term starting to allow them to ask questions and sign the policy if they want to.

A secure board portal is the most effective way to protect sensitive data. It lets users only access documents on devices they own and use exclusively for this purpose. Govenda’s secure board portal comes with enterprise-grade security, detailed document control and tamperproof watermarks. It also blocks printing to files, blocks the permission to download and records usage.