Tips for Making Online Board Meetings Productive

最后更新于：2024-05-22 00:21:05

Online board meetings have become the norm for many organizations, and for good reason. They save time and money while giving a greater variety of perspectives on the decisions. However, there are a few challenges associated with virtual meeting etiquette that can derail the flow of discussions and reduce productivity.

To ensure a productive meeting, it’s important to keep participants from afar engaged. Use video to introduce participants and encourage them to keep eye contact with their webcams whenever they can. Encourage participation by asking participants to raise their hand whenever they are asked for feedback or questions. Also, remind them to mute themselves when not speaking to block background noises such as pets and kids. Set a maximum time for speaking to ensure that no one person dominates a discussion and to discourage boredom. You can do this by putting the timeframes on your agenda or by appointing someone else to be the timekeeper.

Ensure that your board members are prepared for the meeting prior to the time by distributing a copy of the agenda and a list of action items they’re expected to discuss during the meeting. This will ensure that they arrive at the meeting well-prepared and prepared to make informed decisions. Board members should be encouraged to concentrate on the discussion and avoid any tangential discussions which might not be beneficial to the agenda. It’s recommended that the minutes to be recorded virtual platforms enhancing M&A communication to preserve the conversation and give you a tool for reviewing the meeting in the future. It is also a good idea to send follow-up tasks following the meeting. This will ensure that all issues and deadlines are met in time.