What Is a Secure Data Room?

最后更新于：2024-01-24 15:06:31

A secure dataroom is a cloud-based solution that is designed to store and share confidential business information. It is commonly utilized in M&A due diligence, IPOs, litigation, fundraising, and other sensitive document-based processes. It offers a higher level of security than online file sharing services. The server space used is secured, which prevents hackers from gaining access to the data Some also provide options like granular permissions such as search functionality, customizable NDAs, a Q&A feature personal watermarking, and multi-factor authentication.

However, these features don’t prevent authorized users from making copies of the files to which they have legitimate access and sharing those with others. This can be very easy to do. Additionally, these services don’t provide the linkage needed to reveal the source of illegal distribution.

This is why businesses seeking a more sophisticated method to store and share files should think about a virtual dataroom (VDR). Instead of the simple protection offered by email, Google view publisher site Drive and Dropbox, VDRs protect confidential information and intellectual property through advanced encryption and tracking features that make it difficult for users to copy or distribute protected files. Dynamic watermarking provides unique identifiers like the email address of the recipient as well as IP address to each document to deter unauthorized sharing. Additionally, a secure data room such as Digify can automatically determine the documents that are viewed by whom, how frequently and for how long.